Tasks & Scheduling

Create and schedule tasks for your team with simple due dates or recurring schedules.

  • Schedule all tasks (breakdowns, faults, PM, Inspections…)
  • Recurring tasks
  • Assign tasks to users
  • Calendar view of schedule
  • Log all labour costs
  • Record spares used in tasks

Asset Management

Asset history, file repository, asset hierarchy, asset spares list.

  • Review asset history
  • Asset hierarchy
  • Store files, documents, images etc
  • Asset Spares List
  • Monitor Asset parameters


Use subcontractors to carry out tasks, log the costs and upload files.

  • Assign subcontractors to tasks
  • Monitor subcontract costs
  • Document storage in subcontractor records

Condition Based Monitoring

Monitor parameters for each asset using condition based monitoring to decide when to perform maintenance.

  • Set up your own parameters
  • Log readings to assets


Flexible reporting tool that exports to excel.

  • Dynamic filtering of criteria then export to excel
  • Monitor all costs
  • Monitor response time, downtime, labour time


Use our on-board statistics to monitor the worst and performing assets in your company.

  • Reliability
  • Workload
  • Mean Time Between Failure
  • Downtime
  • Export to excel


Standardise procedures across multiple assets

  • Master procedures index
  • Attach files, forms and instructions
  • Quick link tasks with procedures

Failure codes

Tag maintenance tasks to filter out trends and analyse maintenance issues

Spare Parts

Manage spare parts across different sites and manage inventory with alerts.

  • Master spare part library
  • Monitor inventory levels
  • Spares linked to assets
  • Alternative spares
  • Alternative vendors
  • Export to excel

Dashboard & Alerts

Dashboard for day to day workload, overdue tasks Alerts to take action. 
Email notifications of daily update and task reminders.

  • Overdue tasks
  • Active tasks
  • New tasks to schedule alerts
  • Spare shortage alerts
  • Immediate email notification of urgent tasks
  • Email reminders for tasks
  • Daily digest email to monitor all updates

Mobile Apps

Connect with your team and work in real time with our mobiles apps.

  • Complete Tasks on the go
  • Set up new tasks
  • Filter your work lists
  • Add Labour Logs
  • Assign subcontractors
  • Upload / view photos
  • Assign Spares to tasks

Multi-user, multi-site

Deploy Smartspanner anywhere anytime for your team across multiple sites.


Create standard checklists per task customised and one time checklists

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Smartspanner today

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